Payroll / Accounts Payable Specialist

General contractor/construction manager based in Fairfax, VA seeks unique individual to be supportive member of
the accounting team. The Payroll & AP Specialist will oversee and supervise the payroll functions of the
organization, ensuring pay is processed on time, accurately, and in compliance with government regulations. This
position will also have responsibility for processing of accounts payable transactions. The ideal candidate takes
ownership of process from conception to end result, is organized, self-motivated and has effective problem-solving
skills. Must communicate and follow up effectively with internal and external resources regarding vendor accounts
on a timely basis. Establish and maintain effective and cooperative working relationships.

Duties & Responsibilities:

➢ Enter and process weekly payroll using QuickBooks Online Payroll and Viewpoint Vista;
➢ Generate weekly paychecks, including gathering, sorting and inputting employee timecards, checking edit
lists and exception reports for errors, printing and distributing checks, initiating direct deposits;
➢ Perform tasks to establish and maintain employee/payroll records, entering new hires into the payroll
system, posting changes in pay and tax status and other miscellaneous changes;
➢ Maintain and update the voluntary payroll deductions, process involuntary deductions such as levies and
garnishments, prepare accounting transactions and documents, prepare and distribute weekly payroll
reports to the management;
➢ Maintain payroll and related records including accumulations and use of PTO, holidays, and miscellaneous
leaves of absence;
➢ Calculate and update deductions for group health, life, and disability insurance premiums and
communicate to employees as required;
➢ Ensure timely remittance of federal and state tax withholdings;
➢ Prepare certified payrolls, collect and review subcontractor certified payrolls for prevailing wage jobs;
➢ Prepare and file quarterly and annual payroll tax returns;
➢ Assist in annual W-2 and 1099 reporting and record retention activities;
➢ Archive payroll documentation as required;
➢ Code and enter vendor and subcontractor invoices;
➢ Analyze vendor statements for accuracy and correct all discrepancies;
➢ Assist with biweekly check runs;
➢ Monitor subcontractor compliance;
➢ Prepare, distribute and collect the executed subcontractor lien waivers;
➢ File invoices, expense reports and other documents maintained by the accounting department.


➢ Two or more years of Payroll and Accounts Payable experience is required, preferably in the construction
➢ Experience in Job Costing in a construction environment desired;
➢ Possess quick and accurate data entry skills;
➢ Self-starter with initiative and willingness to learn;
➢ Effective verbal and written communication skills with internal and external contacts;
➢ Must possess good organization and interpersonal skills;
➢ Detail oriented and enjoys a teamwork environment;
➢ Possess good computer skills and be trainable in any software package. Experience in Viewpoint Vista
accounting software is preferred, but not required;
➢ Experience and knowledge of Windows software, Word, Excel, Outlook, etc.


➢ Performance review and bonus pay
➢ 401(k)
➢ Health Insurance / Health savings account
➢ Dental insurance
➢ Vision insurance
➢ Disability insurance
➢ Health savings account
➢ Life insurance
➢ Paid time off
➢ Parental leave


➢ Full time, 40 hours per week
➢ Monday to Friday (8:00 am – 5:00 pm)


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